Connected teams
Onboarding the subcontractors you hire to your safety processes
For subcontractors and safety managers: how to bring subcontractors into your reporting, planning and permit processes from day one, with clear expectations and verified credentials.
By Reldro · · 2 min read
They share the site
For your subcontractor crews, use this guidance with the current work phase, trade responsibilities and approved procedures in view. Keep your safety manager involved in record reviews and follow-up. This guidance supports record keeping and coordination, not technical authorization to carry out the work.
Subcontractors face the same hazards as your own crews and often create new ones. If they work outside your processes, concerns and plans become invisible to the rest of the site.
Before they start
Set expectations early. In Reldro, send a private company link for insurance certificates, licenses and method statements. Subcontractors can review requirements and upload certificates without an account, request a broker upload, or use a free account to keep reusable compliance records and worker cards across hiring contractors. Your team still reviews the submitted documents.
- Verify insurance and licences are current
- Share site rules and how to raise a safety concern
- Agree who signs pre-task plans and requests permits
- Name a contact on both sides
In the first week
Check in on whether crews are reporting and planning as agreed, and fix confusion early.
The takeaway
Verify credentials, explain processes plainly and check in early. Shared sites need shared safety processes.